When to Switch from One-Time Shredding to Routine
Observing the Changes
According to the Fair and Accurate Credit Transaction Act (FACTA), shredding of sensitive documents is a legal obligation for all businesses. Destroying personally identifiable information (PII) protects your business, clients, and employees. If you have been shredding everything that has information on it, that’s great—but are you finding that your recycling bin fills up faster, or you are making more frequent trips to the shredding facility?
It might be time to make a change to your shredding routine by moving from one-time purge shredding as needed to regularly-scheduled, routine shredding service. Here are some reasons why this could be a great decision for your business.
The longer your documents lay in a recycling bin, the higher the risk of a data breach. Your secure documents are vulnerable to prying eyes, being stolen, or being misplaced every moment they sit before being shredded. Because the breach of any private information renders you and your business non-compliant, this makes it especially urgent to shred your documents frequently and keep them secure until shred day.
Less Focus on the Recycling
If your trips to the local drop-off shredding location have increased, this not only steals your valuable time, but also your attention. Instead of having to focus on the accumulation of recycling and arranging transportation to the shredding facility, arrange a routine shredding service to come to you. You and your staff will be using your time more efficiently, which in turn makes your company more effective and efficient.
Provide Security Containers and Service
The right commercial shredding service will set up the appropriate frequency for your confidential documents to be shredded on-site at your facility. They will also supply secure shredding collection containers so documents can’t be seen, taken, or misplaced. The shredding service will empty your containers and shred the contents right then and there without disturbing your employees or customers, and you will be secure in the knowledge that your documents were securely destroyed.
Are already utilizing the a shredding company for one-time shredding? Consider these key questions:
- Are they compliant with all privacy rules, including making sure the paper is shredded so that it can never be read or reassembled?
- Do they maintain a secure chain of custody for your documents, from collection to destruction?
- Do they supply a Certificate of Destruction? Not only do you need to know your documents were securely shredded, you need proof of it.
You may be hesitant to make the switch from one-time shredding to routine shredding because of budget concerns. The truth is, your budget will be dramatically affected if there are any legal ramifications from a data breach. It could affect your business reputation, the confidence of your customers, could leave you open to litigation, and even push your business over the edge into bankruptcy.
In the long run, routine shredding will save you money and allow you and your staff to focus on their primary work.
Wiggins Shredding offers compliant, routine shredding in Pennsylvania and the Tri-State Area of Maryland, Delaware, and New Jersey. Our expert staff will set up the perfect shredding schedule for you. For more information, just give us a call at 610-692-TEAR(8327) or complete the form on this page.