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In House vs. Outsourced Shredding

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Are you wondering what to do with your old paper records? There are big differences between shredding your document in house and outsourcing your shredding to a qualified provider. In this blog, we compare both options.

Security

In-house shredding is full of risks. Your employees may forget to destroy confidential documents, or even toss them in the trash. Outsourced shredding offers enhanced information privacy. Your shredding provider brings security containers to your office, allowing documents and whole files to be quickly dropped through the slot without the need to remove staples, paperclips, or even folders. A certified, security-screened shredding technician collects the documents and brings them to a mobile on-site shredding truck where they are destroyed while you watch.

Cost

Every minute your employees spend shredding is one less minute they spend producing revenue for your business. Plus, store bought shredders have a short lifespan and must be fixed or replaced often. Outsourced shredding helps you save money by eliminating the need to buy, repair, and replace office paper shredders, not to mention the cost savings of not paying your employees to shred.

Productivity

In-house shredding relies on having your employees destroy documents. The downside is that in-house shredding takes time away from revenue-generating, core tasks. An outsourced shredding service helps your business stay productive. Your shredding provider handles the collection and destruction of your documents for you.

Compliance

The personally identifiable information (PII) and protected health information (PHI) of consumers and employees must be protected under the following federal privacy laws:

  • HIPAA
  • FACTA
  • GLBA
  • EEA
  • SOX
  • Pennsylvania Senate Bill 713

Businesses must comply with the information disposal provisions of these state and federal regulations or face fines and penalties. In-house shredding makes compliance difficult to prove because in-house document disposal practices are often not documented.

With an outsourced shredding solution, your shredding provider issues a Certificate of Destruction. This document notes the date of destruction and amount of information destroyed, so it offers proof of compliance with state and federal privacy laws.

If you want a cost-effective, secure, and compliant privacy protection solution, outsource your shredding to a qualified provider.

For more paper shredding and document destruction information, please call us at 610-692-TEAR(8327) or complete the form on this page.

Wiggins Shredding serves Pennsylvania and the Tri-State Area of Maryland, Delaware and New Jersey. We are your trusted, locally-owned paper shredding resource!

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